October 23, 2023
Location: 1317 175 St SW, Edmonton, AB T6W 4H3 (Tim Horton by Movati Athletic Windermere) 7:30 p.m. (MT)
1 Call to Order
Chair, Board of Directors Alan Chan, called the meeting to order at 7:31 p.m. on October 23, 2023. The notice of the Annual General Meeting (AGM), agenda, and the Proxy form were sent to members via e-mail on October 16, 2023. Mr. Alan Chan delivered the opening statement and the agenda of the AGM.
2 Confirmation of Quorum
2 active members were present, Alan Chan and Yuki (King Yin) Wong. Mr. Alan Chan confirmed this met quorum in accordance with Paragraph 37 of the Articles of Association for a Private Non- Profit Company with Share Capital / Companies Act Section 21
3 Adoption of the Agenda
There being no objections, the AGM agenda was adopted as presented.
4 Elect Directors of the Corporation
Per paragraph 64 of the Articles of Association for a Private Non-Profit Company with Share Capital / Companies Act Section 21, the whole of the directors shall retire from office. There being no objections, Mr. Alan Chan, Mr. Yuki (King Yin) Wong and Mr. Benjamin (Wai) Chan retired as the directors.
Mr. Yuki (King Yin) Wong has elected Mr. Alan Chan to become the new director of the Corporation. 2 active members, representing 90% of the voting shares, were in favor of the election. Mr. Alan Chan has been re-elected as the director of the Corporation.
Mr. Alan Chan has elected Mr. Yuki (King Yin) Wong to become the new director of the Corporation. 2 active members, representing 90% of the voting shares, were in favor of the election. Mr. Yuki (King Yin) Wong has been re-elected as the director of the Corporation.
5 Appointment of the accountant
The new directors acknowledged that there were at least 3 outstanding tax returns to be filed; and agreed to actively search for an accountant to file all outstanding tax returns.
6 Other Business Matters
Mr. Yuki (King Yin) Wong has putted into motion to re-acquire all existing assets that are in the hand of Mr. Benjamin (Wai) Chan; including but not limited to:
The login credentials of: etowntrade@gmail.com
The login credentials of: tasteofasia.2023 (Instragram and Facebook account)
The login credentials of: E Town Trade – Page (Instragram and Facebook page account)
The login credentials of: E Town Trade – Chat group (Telegram account)
The login credentials of: Edmonton Friends of Hong Kong (Instragram and Facebook account)
The login credentials of: Edmonton Hong Kong Civil Rights United (Instragram and Facebook account)
The login credentials of: Edmonton Hong Kong Civil Rights United (Discord account)
Both directors were in favor of the motion, the motion has passed.
7 Adjournment
The meeting was adjourned at 7:37 p.m.
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